Privacy statement
Last updated: September 2026
This privacy statement applies to the website of summie B.V. ("summie", "we", "us"), the contact form on it, and the account management of users of the summie platform. Are you a user of the summie platform on behalf of an organization that is a client of ours? For the contracts and other Customer Data processed via the platform, this statement does not apply; instead, the data processing agreement between summie and that organization, which is attached to our General Terms and Conditions, applies. Any questions regarding this are best directed to that organization itself. For your own account details (such as login credentials and support contact), summie is the direct data controller; please see article 3a below.
1. Who we are
summie B.V. (Chamber of Commerce number 95321667) is the provider of this website and responsible for processing personal data as described in this document. You can find our contact details at the bottom.
2. Data Collected When You Visit the Website
Like most websites, we automatically collect some technical data from visitors, such as browser type, language preference, referring website, and the time of the visit. We only use this information to understand how our website is being used and to improve it where necessary. This data is never linked to an individual visitor. Additionally, our hosting provider may temporarily log technically necessary details, like your IP address, to secure the website and ensure it works properly.
3. Contact Form and Account Request
When you fill in our contact form, request a demo, or create a summie account, we ask for data such as your name, email address, phone number, and company name. We use this data solely to respond to your question, schedule a demo, or set up the account for your organization. The legal basis for this is the performance of (preparatory actions for) an agreement with you or your organization. We do not use this data for other purposes and do not share it with third parties for marketing purposes.
Leaving your email address without a specific request. Does a form only ask for your email address, for example to stay informed or to sign up for a waiting list? Then that is not the performance of an agreement but marketing, and we ask for your consent in advance. You can unsubscribe again at any time via the link at the bottom of our emails or by emailing us; this only withdraws your consent for those future emails.
For every form where we ask for your data, we briefly indicate what we use it for and link to this privacy statement, so that you can read it before you fill in anything.
3a. Platform users (account details)
Are you using the summie platform on behalf of an organization that is a customer of ours? In that case, in addition to the Customer Data covered by the data processing agreement with that organization, we also process data directly linked to your own account: your name and email address, login details, IP addresses and timestamps upon logging in, the content of support tickets you share with us, and data about how you use the platform (such as which features you use and technical error messages). We process this usage data through our service providers for product analysis and error monitoring in order to secure the platform, resolve errors, and make improvements. For paid subscriptions, we also process your organization's billing and payment details through our payment provider. We are the data controller for this account data, independent of the role summie has as a processor for your organization's Customer Data. The legal basis for this is the performance of the contract with your organization and our legitimate interest in security and being able to provide support. We retain this account data for the duration of your access to the platform, and thereafter no longer than necessary for security purposes or to comply with a statutory retention obligation. The rights set out in Article 7 of this statement apply in full to this account data.
4. Cookies
Our website currently uses only functional cookies that are necessary for the website to work properly (for example, to remember your preferences during a session). We do not currently place any analytical, marketing, or tracking cookies, and therefore do not ask for cookie consent at this time. As soon as this changes, we will update this privacy statement and, where legally required, ask for consent in advance via a cookie banner.
5. Sharing with Third Parties
We never sell your data to third parties. We use a limited number of carefully chosen service providers to keep our website and email communication running, such as our hosting provider and our email infrastructure. These parties are only allowed to use the data to help us deliver the website and services.
Transfer outside the EEA. Some of these service providers are based in the United States, including our email infrastructure and our payment provider (Stripe). For those transfers, we ensure appropriate safeguards are in place, such as the EU-US Data Privacy Framework or the Standard Contractual Clauses of the European Commission. You can request an overview of these parties and the safeguards used from us.
6. Retention Period
We do not retain data from the contact form longer than necessary to answer your question or complete the account request, with a maximum of 24 months after the last contact, unless longer retention is legally required.
7. Your Rights
Under the GDPR, you have the right to access, rectification, erasure, restriction of processing, data portability, and objection to processing based on legitimate interest. You can exercise these rights by contacting us using the details below. Do you disagree with the way we process your personal data? Then you have the right to file a complaint with the Dutch Data Protection Authority (autoriteitpersoonsgegevens.nl).
8. Changes
We may update this privacy statement from time to time, for example when we add new functionality to the website or when legislation changes. The date at the top of this document indicates when the statement was last updated.
9. Contact
Questions about this privacy statement? Email us at hello@summie.co.