Terms and Conditions

Last updated: August 2026

These Terms and Conditions ("Terms") apply to the use of summie: the website, the web portal, and all associated contract management services (together: the "Service"), offered by summie B.V. (Chamber of Commerce number 95321667), established in the Netherlands ("summie", "we", "us"). By creating an account, accessing the Service, or continuing to use it, you agree to these Terms and the Data Processing Agreement (DPA), which forms an integral part hereof.

If you create an account on behalf of an organization, you represent that you are authorized to bind that organization ("Customer") to these Terms.

1. Definitions

"Service": summie's contract management module, including the website, web portal, integrations, and supporting functionality.

  • "Customer": the organization that creates and uses an account.

  • "User": a natural person who has access to the account on behalf of the Customer.

  • "Customer Data": all documents, files, and data that the Customer uploads, connects, or has processed via the Service, including contracts and data extracted from them.

  • "Subscription": the chosen tier (Free, Pro, or Business), as further described on our website.

  • "DPA": the data processing agreement between summie and the Customer, applicable to the processing of personal data within the Service.

2. The Service and the Tiers

summie is offered in different subscription plans: Free, Pro, and Business. The current functionality and pricing per tier are listed on our website and may change; we therefore intentionally keep them out of these Terms.

For the Business tier, an additional agreement with its own data processing agreement (DPA) applies, given the nature of the additional data processed (including invoice and bank transaction data). These Terms and the accompanying DPA apply to the Free and Pro tiers; when using the Business tier, the additional agreement takes precedence in the event of any conflict with these Terms.

summie is not a legal advisory service. The market comparison offered by summie (see Article 5) is informative in nature and intended as a signal, not as contractual or legal advice. The Customer remains solely responsible for the evaluation and negotiation of their contracts. This market comparison is generated using AI based on anonymized or pseudonymized data, see Article 5a and the DPA.

3. Performance and Modification of the Service

summie provides the Service remotely via the internet, without making a physical medium or download of the underlying software available to the Customer. summie may make changes to the content or scope of the Service, in part because, as a startup, we are continuously developing. If a change materially reduces a core function of a paid Subscription, we will inform the Customer in advance, and the Customer may terminate the agreement as of the date on which the change takes effect. summie may temporarily take the Service out of use for maintenance and will limit this as much as possible to quiet usage periods.

summie does not warrant that the Service functions error-free, on time, or without interruptions, and provides the Service on a best-efforts basis. The Service is provided "as is"; summie does not guarantee that the Service (including alerts and notifications) meets every specific expectation of the Customer.

4. Account and Registration

An account is required to use the Service. Users must be at least 18 years old. The Customer is responsible for the accuracy of the data provided at registration, for managing user rights within the account, and for keeping login credentials confidential. The Customer is liable for activities that take place through the account, unless these result from a shortcoming on summie's part.

5. Customer Data: Ownership, License, and Responsibility

Ownership. The Customer remains the owner of the Customer Data at all times. summie acquires no ownership of uploaded contracts or data derived from them.

License to summie. The Customer grants summie a limited, non-exclusive license to process the Customer Data, solely to the extent necessary to provide the Service, and to develop aggregated market insights after anonymization as described in the DPA.

Responsibility for verification. summie uses automated OCR and AI techniques to recognize data from contracts (such as end dates, notice periods, and contract value). This extraction is a tool and may contain errors. The Customer remains responsible at all times for verifying extracted data and taking timely action (for example, terminating a contract on time). summie does not guarantee that automatically extracted data is fully correct or complete, and accepts no liability for damage arising from the Customer's failure to carry out manual verification. See article 12 for the full limitation of liability.

Personal data. Insofar as Customer Data contains personal data, the DPA applies to the processing thereof.

5a. AI usage and transparency

summie uses AI and OCR technologies to identify and structure data from contracts (see article 5), and to generate market comparisons based on anonymised, aggregated data (see article 2). Where the Service displays AI-generated output, this is clearly recognisable within the platform. This AI output does not lead to automated decisions with legal consequences for the Customer or third parties: the Customer remains responsible for assessing the output and taking any follow-up steps. With this method of working, summie takes measures to comply with the transparency obligations of Article 50 of the EU AI Act. Additionally, summie ensures adequate AI literacy for its staff working with these systems, in accordance with Article 4 of the EU AI Act.

6. Third-Party Integrations

The Customer can optionally activate an integration with an accounting or ERP system (such as Exact Online). The following applies to this integration:

  • The Customer is responsible for managing its own accounts with these third parties and for granting the necessary permissions.

  • summie is not liable for downtime, changes, or incorrect data resulting from the systems of these third parties.

  • The Customer can revoke an integration itself at any time via the account settings.

7. Permitted Use

When using the Service, the Customer may not, among other things:

  • Use the Service for unlawful purposes or in violation of these Terms;

  • Attempt to reverse-engineer the source code, algorithms, or AI models, or build a competing product, except insofar as mandatory law permits this;

  • Use the Service for competitive benchmarking or analysis for the benefit of a competing product;

  • Overload the Service or attempt to circumvent its security;

  • Upload Customer Data that the Customer is not entitled to process;

  • Use the Service to distribute harmful code or store unlawful material;

  • Impersonate another person or misrepresent its own identity or capacity;

  • Disrupt or hinder other Users' access to the Service.

In the event of a breach of this article, summie may immediately suspend or terminate access to the Service, without any obligation to refund prepaid amounts, and summie may report unlawful activities to the relevant authorities.

8. Beta and Development Features

Some functionality may be offered as beta or "early access." Such functionality is provided "as-is," without warranties as to availability or accuracy, and may be modified or discontinued.

9. Pricing and Billing

The current prices per tier are listed on our website. Paid Subscriptions are billed periodically (monthly or annually) via our payment provider. The Customer can upgrade or downgrade between tiers themselves; changes take effect at the chosen time, with any settlement of the remaining term amount. In the event of late payment, we may suspend access to the Service after prior warning. summie may adjust prices annually, with at least 30 days' prior notice; if the Customer disagrees with a price change, the Customer may terminate the agreement before the change takes effect.

10. Intellectual Property

All intellectual property rights in the Service (software, algorithms, AI models, user interface, trademarks, and other content) belong exclusively to summie or its licensors. The Customer receives a limited, non-exclusive, non-transferable license to use the Service for the term of these Terms, solely for its own internal business purposes.

11. Confidentiality

Both parties will treat the other party's confidential information as confidential and will not share it with third parties, except insofar as necessary for the performance of the agreement, required by law or regulation, or already public. This obligation remains in force after termination of the agreement as well.

12. Liability

We make every effort to provide the Service reliably, but do not guarantee uninterrupted or error-free operation. Our total liability towards the Customer, on any grounds whatsoever, is limited per event (or series of related events) to the amount the Customer paid to summie in the twelve months preceding the event causing the damage. We are not liable for indirect damage, consequential damage, lost revenue, loss of data, or damage arising from the Customer's failure to verify automatically extracted contract data (in time), or from the actions of third parties with which the Customer has activated an integration. Nothing in these Terms limits liability for intent, gross negligence, fraud, or death/injury, or for statutory claims by data subjects that cannot be contractually excluded. For liability, the DPA refers to this article and contains no separate, deviating regime.

Conditions for a damage claim. To claim damages, the Customer must: (a) give summie written and detailed notice of default, stating the shortcoming, with a reasonable cure period of at least 14 days; (b) report the damage within 6 months after it arose or could reasonably have been discovered; and (c) take reasonable measures to limit the damage. Any claim for damages lapses after 24 months from the event from which the claim arises.

13. Indemnification

The Customer indemnifies summie against third-party claims arising from: (a) Customer Data uploaded or processed by the Customer that is unlawful or infringes third-party rights; (b) use or misuse of the Service by the Customer or its Users; (c) breach of these Terms; or (d) decisions the Customer has made based on unverified, automatically extracted data.

14. Force Majeure

Neither party is liable for delay or failure caused by circumstances beyond reasonable control, including failures in third-party infrastructure, internet outages, natural disasters, or government measures. If the force majeure situation lasts longer than 60 days, either party may terminate the agreement.

15. Term and Termination

A Subscription is entered into for the period specified on the website (usually monthly or annually) and is tacitly renewed for the same period each time, unless the Customer cancels at least 30 days before the end of the current period. In addition, the Customer can cancel the account at any time via the account settings; the Subscription will then end at the end of the current billing period.

We may suspend or terminate the agreement in the event of a material breach of these Terms, after a reasonable period to remedy this (except in the case of serious breaches, such as a breach of Article 7, in which case with immediate effect). The Customer's right to export Customer Data as described in Article 14 of the DPA remains fully applicable in that case as well; only any other rights of the Customer upon termination, such as a refund of prepaid amounts, may lapse in that case.

16. Amendment of these Terms

We may amend these Terms and the DPA from time to time. In the event of significant changes, we will inform Customers at least 30 days in advance. Continued use of the Service after the change takes effect constitutes acceptance thereof.

17. Governing Law and Disputes

These Terms are governed by Dutch law. Disputes will initially be resolved through mutual consultation; if the parties cannot reach a resolution, disputes will be submitted to the competent court in Amsterdam.

18. Miscellaneous Provisions

These Terms, together with our Privacy Statement and the DPA, constitute the entire agreement between the parties. If a provision is invalid, the remaining provisions remain in full force and will be interpreted in such a way that they approximate the original intention of the parties as closely as possible. summie's failure to (immediately) enforce a provision does not constitute a waiver of the right to do so later. The Customer may not transfer rights and obligations under this agreement without summie's prior written consent. summie may transfer the agreement to a group company or in the event of a business acquisition, retaining these Terms.

19. Contact

Questions about these Terms? Email us at hello@summie.co.